Administration: Record Keeping
Information is a primary organisational asset that is needed now and into the future. Good recordkeeping underpins the provision of good business information.
Any record keeping system should be accurate, reliable, easy to follow, consistent as to the basis used and be very simple. Good record keeping is vital to not only meeting the financial commitments of the business but also providing information on which decisions for the future of the business can be based.
In this skills programme we will look at the systems and processes used to create, use and maintain or manage administration records in the future world of work.
What you will learn in this course!
We will cover the following knowledge and skills (linked to learning outcomes):
- Controlling and dealing with confidential information and documents
- Controlling and evaluating ordering and distribution of office stationery
- Implementing control measures with individuals.
Who this course is for?
If you are in administration or want to upskill yourself in the art of keeping and maintaining effective records, then this skills programme is for you!
1: CONTROL AND DEAL WITH CONFIDENTIAL INFORMATION AND DOCUMENTS
1.1 Organisational systems & System concepts
1.2 Confidential information
1.3 The system and procedures used for dealing with confidential information
1.4 Secure documents
1.5 Utmost care is taken to avoid compromising stakeholders
2: CONTROL AND EVALUATE ORDERING AND DISTRIBUTION OF OFFICE STATIONERYÂ Â Â Â Â
2.1 Effectively control office stationery policies, procedures and strategies
2.2 Plans to monitor, maintain and improve stock levels
2.3 Effective shrinkage controls
2.4 Accurate reports reflecting stationery movements for a given period
2.5 The control of the administration system and procedures
2.6 Documentation used for the control of stationery
2.7 Maintaining Office Supplies Processes and Procedures
3: IMPLEMENT CONTROL MEASURES WITH INDIVIDUALSÂ Â Â Â Â Â Â Â Â Â Â Â
3.1 Implement contracted control measures and identify non-conformances
3.2 Record and handle non-conformances and negotiate corrective actions
Assessment: Note that you can be formally assessed for credit should you wish to. However, the fees for this are not included here.  Please contact us for further information on this!
This skills programme is aligned to the following unit standard:
Manage administration records (SAQA Unit Standard ID: 110009 ; NQF  level 4; 4 Credits)
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R830.00 Excl. VAT
- Training Method: Blended
- Language: English
- Duration: 1 - 2 days
- Skill Level: Intermediate & Advanced
- Certificate of Completion / Competence
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